JAFBoard of Directors – JAGS Athletic Foundation

Meet the JAF leadership team

Open Board Positions

Our board of directors, made up of parent and alumni volunteers, must meet state guidelines in order for us to continue our charitable gambling. Please consider giving back to your community by serving on the board. Most positions require five or less hours per month of your time and you will meet neighbors and parents who share your passion for helping Jefferson student athletes.

If you are interested in joining the JAF Board you can review the job descriptions by clicking on any of the titles below. You can also download all JAF job descriptions by clicking here. The open positions are.

• President/CEO (Open now)

• VP Marketing (Open Nov. 2023)

• VP Secretary (Open June 30, 2023)

• VP Volunteer Coordinator (Open now)


			Executive Board
JAF Chair					President/CEO
Tania Ishaug					Bob Christiansen
\|	\|	\|	\|		\|	\|
VP Member Services	VP/Treasurer	VP Secretary	VP Marketing		Gambling Manager	Asst Gambling Manager
Amy Christiansen	Colleen Stocker	Tammy Kealy	Christy Warner		Tony Gilardi	Denae Frampton
\|	\|	\|	\|
VP Administration	VP Technology	VP Strategic Planning	VP Branding & Design
Kim Gehant	Grant Effertz	Molly Doyle	Eric Dallmann
\|	\|	\|
VP Volunteer Coordinator	VP City & School Dist. Relations	VP Alumni
OPEN	Mark Morrow	Christine Meyers


		Club Board Members

\|	\|	\|	\|	\|	\|	\|
Boys Hockey	Boys Soccer	Boys Swim & Dive	Girls Tennis	Girls Volleyball	Girls Swim & Dive	Girls Soccer
Jeff Smidt	Tania Ishaug	Brett Bertram	Clay Johnston	Bob Lindberg	TBD	Keri Lahl
\|	\|	\|	\|	\|	\|	\|
Track & Field	Girls Golf	Girls Gymnastics	Girls Hockey	Girls Lacrosse	Girls Basketball	Nordic Ski
Lisa Riedesel	Neal Feeken	Jana Raber	John Rash	Lorri Wolfe Jana Raber	Kirsten Rouland	Tania Ishaug
\|	\|	\|	\|	\|	\|	\|
Boys Golf	Girls Synchro Swimming	Boys Tennis	Girls Softball	Alpine Ski	Cross Country	Boys Baseball
Raquel Jurabek	Rebecca & Karl Knoblauch	Amanda Alfstrum	Grant Effertz	Dennis Senne Colleen Stocker	Kristine Myers	Bill Shermak
		\|	\|	\|
		Boys Basketball	Football	Boys Lacrosse
		Michelle Thorman	Michelle Thorman	Mark Morrow

*JAF Chair:

• Keeps the JAF Board on task
     – Follow up with agenda items and other board issues

• Lead Heritage Days Event with support of other board members
     – Communicate with event leadership for event details and needs
     – Work with VP Member Services to communicate volunteer needs to members

• Lead JAF special events with support of other board members
     – Work with board and other parties to select a date and topic for event
     – Schedule location
     – Schedule speakers
     – Lead monthly meetings

• Act as point person for issues regarding taxes, working with JAF treasurer and accountant

• Attend at least 9/12 monthly meetings per year.

• Time Commitment: About 5 hours per month

*Indicates this position is essential (according to state law) to continue running the gaming organization.

*President/CEO:

• Gaming Site Administration

• Employee Management

• Gaming Accounting and Administration

• Gaming Communication

• Provide JAF Board with regular status update

• Attend at least 9/12 monthly meetings per year.

• Time Commitment: Appx 5 hours per month

*Indicates this position is essential (according to state law) to continue running the gaming organization.

VP Technology:

• Manage the infrastructure of any technical assets for the Foundation. This is to include; web site(s), member web sites, Social Media sites, data backup/repository sites, internal networking, MailChimp or other email communication systems.

• Work with the VP Marketing on marketing execution. Assisting in or providing training on how to manage content, distribute messaging, or perform other types of communication with the Foundation members, constituents and board.

• Manage vendor relationships and contracts for all technical assets for the Foundation.

• Provide user guides or instruction sheets that outline the execution of any processes related to marketing or communications.

• Responsible for any necessary IT or technical planning, document and present to Board for approval.

• Research, interview and otherwise identify technologies that can assist in the operations of Foundation or its members and present to Board for discussion and approval.

• Provide JAF Board with regular status update

• Attend at least 9/12 monthly meetings per year.

• Time Commitment: About 5 hours per month

VP Marketing:

• Ensure marketing channels provide an accurate description of the JAF, including website, social channels and other marketing.

• Work closely with other board members to provide marketing language/copy or other materials needed to sustain and promote the club.

• Surface and/or follow up on partnership opportunities that will help grow JAF.

• Create and post social media content as often as possible (daily or weekly). Act as administrator for social media channels (Facebook and LinkedIn).

• Provide JAF Board with regular status update.

• Attend at least 9/12 monthly meetings per year.

• Time commitment: About 5 hours per month

VP Branding & Design:

• Oversee brand consistency, messaging and tone in all marketing efforts

• Provide JAF Board with regular status updates

• Attend networking events on behalf of JAF 3-5 times per year

• Support any print design needs

• Support creative events, website or social asset needs

• Attend at least 9/12 monthly meetings per year.

• Time commitment: 5-6 hours per month

VP Administration:

• Manage the monthly meeting agendas
– Send out agenda requests and finalize and distribute agenda
– Send meeting reminder to broader group 1 week prior to meeting
– Run the monthly meetings to keep them on track & following the agenda

• Meeting Minutes (oversight)
– Ensure that minutes are taken during meetings and then sent to (webmaster) after approval
– Review/Proof notes
– Ensure notes are kept per state requirements

• Legal documentation
– Regular review of the status of the corporate book and paperwork to ensure in compliance with all state/federal requirements
– Administrator of the bylaws

• Organizing & Calendar
– Work with other board members to set the annual calendar and keep it updated
– Keep apprised of board action items and track monthly tasks, annual tasks, and special projects

• Provide JAF Board with regular status updates

• Attend at least 9/12 monthly meetings per year.

• Time Commitment: About 5 hours per month

VP Strategic Planning:

• Determine needs of Jefferson athletics by working with VP of City and School District Relations, the Strategic Planning Committee, AD, Coaches, and Booster Club Representatives

• Work with the Strategic Planning Committee to create and implement a process to distribute grants and additional funds.

• Evaluate grant and additional funds disbursement yearly to continue to meet the needs of participating sports.

• Provide JAF Board with regular status updates.

• Attend at least 9 of 12 meetings per year.

*VP Member Services:

• Communicate with Sports Liaison/Representatives
     – Monthly meetings
     – Financial requirements
     – Volunteer requirements

• Keep email list for representatives updated/current via MailChimp

• Make sure representatives know about financial requirements / keep track of submissions and report to webmaster

• Keep track of Grant requests… make sure all information is received and communicate with sports teams

• Season Pass sales
     – Work with team to create and sell season passes
     – Keep track of sales for treasurer and JHS AD
     – Make sure JHS has passes to sell/ collect money and give to Treasurer
     – Create master pass list, provide copy to JHS Admin (Stephanie Kasel)

• Create master pass list, provide copy to JHS Admin (Stephanie Kasel)

• Attend at least 9/12 monthly meetings per year.

• Time Commitment: About 5-10 hours per month

*Indicates this position is essential (according to state law) to continue running the gaming organization.

*VP Treasurer:

• Deposit Checks/Donations

• Pay Invoices

• Bank Reconciliation-Monthly

• Email Financials to Board-Monthly

• Enter Booster Club Income Statements into Quickbooks-2x year

• Write Grant Checks-2x year

• Provide Financial Reports to Accountants for Taxes-2x year

• Pay Insurance-1x year

• Financial paperwork/renewals-As needed

• Write checks for booster club fundraising, bingo and Meat Raffle – Monthly

• Monitor electronic card reader purchases for transferring funds. Cheddar up app with VP Technology – as needed

• Attend at least 9/12 monthly meetings per year.

• About XX hours per month

*Indicates this position is essential (according to state law) to continue running the gaming organization.

VP City and School District Relations:

• Subscribe and monitor all City Council and School Board meeting Agendas, to update JAF Board on priorities important to JAF and Membership

• As necessary, attend Council or School Board meetings and be prepared to speak publicly in favor of JAF priorities.

• Email status updates to JAF Board/Membership on important JAF priorities – i.e. – turf fields, scoreboards, other Jefferson facility related matters and any future City Council/School District community facilities that could either positively or negatively affect JAF Membership.

• Attend at least 9/12 monthly meetings per year.

• Time commitment: approximately 5 hours per month

VP Secretary:

• Record monthly meeting minutes

• Take attendance at monthly meetings
– Track sports/reps that do not fulfill meeting requirements

• Send minutes to leadership for review

• Send minutes to Member services to send out with agenda

• Keep Board Member list updated

• Attend at least 9/12 monthly meetings per year.

• Time Commitment: About 3-4 hours per month

VP Alumni:

• Collecting Alumni information and maintaining the list

• Communicating with Alumni when appropriate

• Provide JAF Board with regular status update on Alumni committee events

• Attend at least 9/12 monthly meetings per year.

• Time Commitment: About 2-5 hours per month

VP Volunteer Coordinator:

• Through Sign up Genius, ensure that gaming events (Bingo, meat raffle) are staffed by the required number of volunteers.

• Communicate with the volunteering team’s representative to ensure that they understand what is needed from the volunteers.

• Ensure that gaming events are being promoted through email and social media by the volunteering team.

• Provide JAF Board with regular status updates.

• Attend at least 9/12 monthly meetings per year.